How do I run payroll and create a report after the pay period?

  1. To create a report for a pay period in the past, select "Payroll" from the left-hand menu.

  2. Select the Payroll Definition and click run.

  3. Enter the payroll period, check date, and applicable pay details for employees.

  4. Once the dates and payroll details are entered, you can run your payroll as normal.

  5. When you Approve the payroll, it will be saved. This will update your employee's year-to-date information.

  6. To download and print paystubs or earnings reports, click view and download.

How do I access a saved report?

  1. To access a saved earnings report or paystub, click "History" from the left-hand menu.

  2. Under history, you can access your past payroll or the individual past calculations.

  3. In Past Payroll or Past Calculations, select "Change dates" to adjust the time frame in which the report was saved.

  4. Once you select the report, you can view the report or select "Download" to access the report as a PDF in a new tab.

How do I edit a saved report?

Once a payroll report has been saved, you cannot edit it. If the report is incorrect, you will need to rerun payroll and save the report. To ensure your year-to-date information is correct, you will need to delete the incorrect report.

How do I print a report after it has been saved?

Once you access the saved report, view the report as a PDF. You can print your report as you would any PDF from your browser.

How do I Email a Payroll Report?

To email a payroll report or earnings statement, make sure your email settings are turned on by navigating to App Settings in the left-hand menu. Here you will see the primary email address field. Any time you email a calculation or a report, it will go to this email address.

To email reports and earnings statements to an employee, select the 'Primary and employee option from the drop-down. Doing so will send the report or earnings statement to both the primary email and the employee email.

To email, a report access your Past Calculations in the left-hand menu. Select the calculation you wish to email and select "Send me a copy". This will send a copy to your email address on file and, if you chose this option, a copy will be sent to the employee's email address on file.

If you don't see the email button on your calculation results or next to your past calculation reports, it is because you do not have a master email address on file. You must set this up in your Application Setting before you can send emails through PaycheckCity Payroll.

Did this answer your question?