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What is a Payroll Definition?
What is a Payroll Definition?

Payroll definitions explained and several common scenarios

Updated over a week ago

What is a payroll definition?

A payroll definition is a set of properties that relate information about a payroll run. So, what does that mean? A payroll definition allows you to select and save the employees, company, location, pay frequency, and report type you wish to use for that specific payroll run.

For instructions on how to set up a payroll definition, visit this article.

Example payroll definitions

A single company with 5 employees with the same pay frequency:

This is probably the most typical example. To run the same 5 employees with the same pay frequency (weekly, semi-monthly, etc.) you would want to:

Create a payroll definition, give it a name, select the company and location from the drop-downs, check all if you only have 5 profiles, select appropriate pay frequency, and select report type.

Multiple companies and many employees:

Perhaps you have several companies and several employees. You should create a payroll definition for each company and add the employees that work at the company to the definition.

Hourly and salary employees:

You can run hourly and salary employees together in the same payroll run as long as the pay frequency is the same.

If you would rather separate them you can create one payroll definition for hourly and one payroll definition for salary.

Or if your hourly and salary employees have different pay frequencies (for example, if your hourly employees are paid weekly, and your salary employees are paid bi-weekly) you should set up a separate payroll definition for each pay frequency.

Looking at the example above, one payroll definition is needed for hourly employees who are paid weekly and one payroll definition is needed for salaried employees who are paid bi-weekly.

One-off payroll definition:

One-off payroll definitions are great if you want to do something once but for many employees. Bonus checks are a good example. Create a payroll definition and add all employees receiving a bonus.

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